SimplePractice for Group Practice — Features, Pricing & HIPAA Compliance
SimplePractice is used by thousands of group practices across the US. It handles multi-clinician scheduling, centralized billing, role-based access, and HIPAA-compliant record-keeping for teams of 2 to 50+ clinicians. Here is everything a group practice needs to know.
Updated June 2026 · Based on SimplePractice Plus plan for groups
Quick Answer
SimplePractice works well for group practices of 2–15 clinicians. The Plus plan ($99/month for the first clinician, $39/month per additional) includes role-based access, shared billing, supervisor co-signing, and one BAA that covers the entire practice. For a 3-clinician practice, total cost is $177/month — comparable to TherapyNotes at $109/month but with a more modern interface.
SimplePractice Group Practice Pricing
Group practices use the Plus plan ($99/month for the first clinician, $39/month per additional). Below are total monthly costs by practice size.
| CLINICIANS | PLAN | TOTAL/MO | PER CLINICIAN |
|---|---|---|---|
| 1 | Plus (1 clinician) | $99/mo | $99/mo |
| 2 | Plus + 1 additional | $138/mo | $69/mo |
| 3 | Plus + 2 additional | $177/mo | $59/mo |
| 5 | Plus + 4 additional | $255/mo | $51/mo |
| 10 | Plus + 9 additional | $450/mo | $45/mo |
Based on Plus plan ($99 first clinician + $39/additional). Verify current rates at simplepractice.com — prices subject to change.
Group Practice Features
Features available when you add a second clinician to your SimplePractice account.
Role-based access controls
Assign each team member a role: Practice Manager, Clinician, or Scheduler. Each role has preset permissions. Clinicians can only see their own clients unless explicitly granted broader access. This is required for HIPAA compliance in group practices.
Separate client lists per clinician
Each clinician sees only their own caseload by default. A practice manager can view all clients across the practice. Client records stay separate — a clinician cannot accidentally access another clinician's notes.
Shared calendar management
Practice managers can view and manage all clinician calendars from one view. Schedule clients with any clinician, manage room assignments, and coordinate multi-clinician appointments. Clinicians see only their own calendar.
Centralized billing
Run billing for the entire practice from one account. Practice managers can view all invoices, run billing reports across clinicians, and manage insurance billing for the full group. Each clinician's billing is tracked separately for reporting.
Group BAA coverage
One BAA covers the entire practice and all clinicians. You do not need separate BAAs per clinician. The group practice BAA includes all users and all features — telehealth, messaging, billing, and storage.
Supervisor co-signing
Supervisors can review and co-sign notes written by supervised clinicians (interns, associates). The co-signing workflow is built in — no separate documentation needed. Required for practices with pre-licensed clinicians.
Is SimplePractice Good Enough for Large Groups?
SimplePractice works well for groups up to approximately 15–20 clinicians. Beyond that, practices often find the billing reporting and administrative tools less robust than enterprise-focused EHRs like Therapy Brands or ICANotes.
SimplePractice works well for:
- ✓Solo therapists expanding to a group
- ✓2–15 clinician practices
- ✓Cash-pay or mixed insurance practices
- ✓Practices that value ease of use
Consider alternatives for:
- →20+ clinician practices
- →High-volume insurance billing operations
- →Practices needing complex reporting
- →Multi-location enterprises
Bottom Line: Is SimplePractice Good for Group Practices?
Use SimplePractice if your group:
- ✓ Has 2–15 clinicians
- ✓ Wants one platform for billing + telehealth + notes
- ✓ Has supervisors co-signing for pre-licensed clinicians
- ✓ Values an easy, modern interface for your team
Consider alternatives if your group:
- → Has 20+ clinicians (TherapyNotes scales better)
- → Needs Wiley Treatment Planners built in
- → Requires phone support for your admin team
- → Needs complex cross-clinician billing reports
Our pick for most group practices (2–10 clinicians): SimplePractice Plus — starts at $99/month for the first clinician, $39/month per additional.
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FAQ — SimplePractice for Group Practices
How does SimplePractice billing work for group practices?
SimplePractice charges per clinician on the Plus plan. The primary account owner pays $99/month; each additional clinician is $39/month. A 3-clinician practice pays $177/month total. All clinicians share one account, one BAA, and one billing clearinghouse — but have separate client records and calendars.
Can a practice manager see all clinicians' clients in SimplePractice?
Yes — users with the Practice Manager role can view all clients and calendars across the entire practice. Clinicians with the standard Clinician role can only access their own clients. This role separation is important for HIPAA compliance in group practices.
Does SimplePractice support supervisors co-signing notes?
Yes. SimplePractice has a supervisor co-signing feature for practices with pre-licensed clinicians. Supervisors can review notes written by their supervisees and add a co-signature. This is a requirement for many state licensing boards when clinicians are working toward licensure.
Is one BAA enough for an entire group practice in SimplePractice?
Yes — SimplePractice's BAA covers the entire practice account and all clinicians and staff users. You do not need separate BAAs per clinician. The BAA covers all SimplePractice features including telehealth, secure messaging, billing, and document storage.
How does SimplePractice compare to TherapyNotes for group practices?
For a 3-clinician practice, SimplePractice Plus costs $177/month vs. TherapyNotes at $109/month. TherapyNotes is cheaper and includes Wiley Treatment Planners and phone support. SimplePractice has a more modern UI, better telehealth, and a more polished client portal. Most group practices under 10 clinicians prefer SimplePractice for ease of use.
Can I add an administrative staff member who is not a clinician?
Yes. SimplePractice allows non-clinician staff roles — you can add a Scheduler or Practice Manager who handles administrative tasks without being a clinician themselves. These staff users are covered under the same BAA and do not count as clinicians for billing purposes.
Does SimplePractice require a separate plan for group practices?
Yes. Group practice features (multiple clinicians, role-based access, shared billing) are only available on the Plus plan. The Starter and Essential plans are designed for solo practitioners and do not support multiple clinicians on one account.
Is SimplePractice HIPAA compliant for group practices with multiple locations?
Yes. SimplePractice's HIPAA compliance and BAA apply to the entire practice account regardless of how many locations your clinicians work from. Telehealth sessions, messaging, and record storage are all covered under the same BAA for all clinicians.